Tutor Waffle
Run Your Tutoring Centre With Confidence
Built for businesses that want to spend more time helping students succeed.
Save Hours Weekly
Visual scheduling with Plan Mode. Create an entire term's sessions in minutes, not hours.
Empower Families
Families view sessions and notify absences through their own portal. No more phone tag.
Remain Organised
Staff availability, subject assignments, and make-up credits all tracked automatically.
Everything you need to run your tutoring business
Visual Schedule & Plan Mode
See your week at a glance. Plan Mode lets you click to create sessions with staff availability shown as a backdrop.
Term-Based Planning
Configure term dates once. Sessions automatically generate lessons for each week of the term.
Flexible Session Types
Private, pair, trio, and group sessions. Set student limits and track costs per student.
Staff Management
Track availability per term, assign subjects, upload photos. Staff can manage their own schedules via their portal.
Students & Families
Group students into families with parent contacts. Optionally sync from Monday.com.
Family Portal
Each family gets a unique link to view sessions, notify absences, and track make-up credits.
Absence Management
Families notify absences online. Make-up credits awarded automatically based on a 24-hour policy.
Multi-User Access
Invite your team to help administrate. Everyone works from the same source of truth.
Get started in three steps
Set Up Your Terms
Configure term dates and enter your staff's availability for each term.
Plan Your Sessions
Use Plan Mode to click and create sessions. See staff availability as you go.
Share with Families
Send each family their unique portal link. They can view sessions and manage absences themselves.
Give families their own portal
Each family gets a private, unique link — no accounts or passwords required.
- View all upcoming sessions for their children
- See tutor names, times, and locations
- Notify planned absences with one click
- Track available make-up credits
Families stay informed. You get fewer phone calls.
See Waffle in Action
Plan Mode: click to create sessions with staff availability visible
Family portal: sessions and absence notifications
Staff portal: personalised schedule and session details
Simple, transparent pricing
Free for small teams with up to 3 staff
Starter
- Up to 10 staff
- Up to 50 students
- Family & staff portals
- Email notifications
Professional
- Up to 50 staff
- Up to 250 students
- Monday.com integration
- Priority support
Enterprise
- More than 50 staff
- Custom integrations
- Dedicated support
- SLA guarantee
Ready to simplify your tutoring business?
Join tutoring centres already saving hours every week with Waffle.